5 Things to Consider When Selecting the Best Project Management Software

Filed under PMP Coaching, PPM/PMO, Productivity | Posted by MMeloni

At pmStudent we are software agnostic – we do not officially recommend any specific brand of project management software. But we DO recommend that you find what works best for you.

It is with that goal in mind that we share thoughts on selecting your software from SoftwareHow.

Project management software can be beyond valuable for businesses, organizations, and any other group working on everyday tasks. In the modern digital world, this helpful tech is becoming essential to get jobs done efficiently and effectively.

And while your business or project will undoubtedly benefit from using this convenient tool, with so many options to choose from, you might not know where to begin. Let’s look at the top five things to consider when selecting the best project management software here.

1. Cost

As with any business decision, the cost is an important factor when deciding on a project management software that meets your needs. The price of each option will vary from one another, and so will how many team members or employees have access to it.

Many project management software offerings have free trial period versions that allow you to feel out and explore the program’s function and layout. Some of these will have a cap on the number of users permitted, and you’ll need to pay more for additional access.

If you only need basic capabilities and have a small number of users, the cost can be cheap. If your team and needs are expansive, the price will increase accordingly.

2. Ease of Use

Ease of use is another critical concern. You don’t want to purchase the most effective and capable option if you or your team can’t figure out how to use it. Most of the industry’s top options have very user-friendly interfaces that make it easy to get started.

If you are tech-savvy, you should pick up the basic functions of project management software quickly. If you’re not, make sure that your choice has good help features or customer support to assist you through the process.

App versions and/or mobile integration can help with ease-of-use concerns. If you want to use the software on multiple devices, keep this in mind.

3. Customization

Every business or project will have a unique set of needs, and customization of project management software is essential. The ability to change and mold a project template or layout to your needs is crucial.

Look for options that come full of features and templates to help you customize your projects. While many features might seem overwhelming at first, this will allow you to dial in a beneficial workflow.

A variety of templates will allow you to explore the software’s custom options, and from there, you can better tweak things to your liking.

4. Sharing/Collaboration

You also need to quickly and easily share any projects that are created and worked on within the software with others. This can be other people working on the project or the customers and clients the project is intended for.

File uploads, built-in chat, and other communication features, alongside the ability to easily export projects to be compatible with other viewing methods, are helpful and vital here.

You need the entire team to work on the project while sharing thoughts, ideas, and essential layers. But you also need to allow the customer to see the work in progress or result without the need to learn the software inside and out.

5. Security

No matter what size or scope of the project you are working on, security is another crucial factor to keep in mind. The projects you are working on may have sensitive information about a client or proprietary information concerning your process that you want to keep under wraps.

Password protection and encryption are relatively standard with all the major project management software options. It’s recommended to check with the provider about other security features they might have in place and whether they have had any issues in the past.

Malware, data breaches, and other security concerns are ongoing issues with any enterprise, and you want to limit your exposure to any of these.

Final Thoughts

There are plenty of good project management software options available on the market, but the best ones will stand out because of their attention to the five factors mentioned above. There are other concerns to keep in mind, but these are some of the most important.

This article is contributed by SoftwareHow, a tech hub dedicated to providing honest software reviews, buying guides, and actionable tech tips based on thorough testing and personal experience.