Four Tips for Successful Virtual Meetings

04 Apr 2013 - 12:36 PM under Best Practices, Communication, Training | Posted by

virtual-meetingVirtual meetings are not going away anytime soon. If anything we will have more and more of them. As we reach out globally, yet cut back on spending (goodbye travel expenses), we will continue to meet in virtual conference rooms all over the planet. Like any well run meeting, you need to prepare, you need to have an agenda, you want to have strong facilitation and full participation. You also want to personalize this experience so that we don?t all walk away feeling like a bunch of robots. In addition to your other tips for a well-run meeting, please consider adding this to your bag of tricks too:

      1. Be Nice ? Not because it is OK to be mean when you meet face-to-face; rather because when we are virtual not everything translates. We may or may not see one another?s face and so we have audio and chats to carry our tone for us. This means that what is obviously a joke to you, could hurt your colleagues’ feelings. So yes, be extra nice.
      2. Make the Call ? This does not mean make a decision or play umpire. It is an acknowledgement that sometimes our chats and our audios and even our webinar tools of choice do not take the place of picking up the phone and having a conversation with someone. When you cannot see each other in-person, this could be the next best thing.
      3. Focus ? When I am on a conference call, I turn my back to my computer. Why? Because on a long call it is too easy for me to start looking at email and other distractors. When you or your team are not focusing on the meeting, information gets lost. You might THINK that silence means that your team heard you and understood you; but unfortunately it might mean they were not paying attention. Consider setting some basic ground rules for your virtual meeting to encourage people to dedicate their attention to each other and not to their email.
      4. Meet in Person ? What??? These are the tips on how to have a successful virtual meeting. This is not a suggestion that you power up the transporter from Star Trek (although that would be pretty cool, if it works properly). This means that when you can take the opportunity for team members to see each other in-person, you build your working relationships more quickly. One of the ways in which we lose time in a virtual environment is with team bonding. This is not meant to imply that bonding with the team is a waste of time, it means that it takes us longer to form cohesive bonds when we do not see one another in-person.

To learn more about these tips ? please check out this pmStudent mini training video and be ready to host better virtual meetings.

LIKE & SHARE THIS ARTICLE

43 thoughts on “Four Tips for Successful Virtual Meetings

  1. Melda Granstaff

    You can set your own iPhone to be able to visually show incoming emails are usually to arrive. Just connect to the settings food selection,Inches followed by “Accessibility.” Next whatever you perform is actually switch on the particular setting with regard to Directed Display.

  2. Theo Danner

    I am extremely impressed with your writing skills and also with the layout on your weblog. Is this a paid theme or did you customize it yourself? Anyway keep up the excellent quality writing, it’s rare to see a great blog like this one nowadays..

  3. Orlando Adger

    Hi! This is my first visit to your blog! We are a team of volunteers and starting a new project in a community in the same niche. Your blog provided us valuable information to work on. You have done a extraordinary job!

  4. Pingback: Flatbed Trucking Jobs

  5. Pingback: Barbecue Chicken Recipe

  6. Helena Vogler

    I loved as much as you will receive carried out right here. The sketch is tasteful, your authored subject matter stylish. nonetheless, you command get got an edginess over that you wish be delivering the following. unwell unquestionably come more formerly again as exactly the same nearly a lot often inside case you shield this increase.

  7. Williams Cohea

    What’s Going down i’m new to this, I stumbled upon this I’ve discovered It positively helpful and it has helped me out loads. I am hoping to contribute & aid different users like its aided me. Good job.

  8. Vernon Krotzer

    Nearly all of what you articulate happens to be supprisingly accurate and that makes me ponder why I had not looked at this in this light before. This particular article really did switch the light on for me as far as this issue goes. However there is 1 factor I am not too cozy with and while I make an effort to reconcile that with the actual core idea of your position, permit me see just what all the rest of your readers have to point out.Very well done.

  9. Pingback: http://www.purevolume.com/wearecamping/posts/6615673/Tips+for+an+exciting+Camping+Adventure

  10. Pingback: download game gratis

  11. Graig Slemp

    You actually make it seem so easy with your presentation but I find this topic to be really something which I think I would never understand. It seems too complicated and extremely broad for me. I’m looking forward for your next post, I’ll try to get the hang of it!

  12. Shavon Witczak

    Hello there, just became aware of your blog through Google, and found that it’s really informative. I’m gonna watch out for brussels. I will be grateful if you continue this in future. A lot of people will be benefited from your writing. Cheers!

  13. jessica simpson shoes haralas

    This is getting a bit more subjective, but I much prefer the Zune Marketplace. The interface is colorful, has more flair, and some cool features like ‘Mixview’ that let you quickly see related albums, songs, or other users related to what you’re listening to. Clicking on one of those will center on that item, and another set of “neighbors” will come into view, allowing you to navigate around exploring by similar artists, songs, or users. Speaking of users, the Zune “Social” is also great fun, letting you find others with shared tastes and becoming friends with them. You then can listen to a playlist created based on an amalgamation of what all your friends are listening to, which is also enjoyable. Those concerned with privacy will be relieved to know you can prevent the public from seeing your personal listening habits if you so choose.

  14. Alesia Lastrapes

    Nice post. I learn one thing more challenging on different blogs everyday. It’ll always be stimulating to read content from other writers and follow just a little one thing from their store. I’d desire to make use of some with the content on my blog whether you don’t mind. Natually I’ll offer you a link in your internet blog. Thanks for sharing.

  15. Tisa Madrazo

    Very nice post. I just stumbled upon your blog and wanted to say that I have really enjoyed browsing your blog posts. In any case I’ll be subscribing to your feed and I hope you write again very soon!

  16. Pingback: My Top Tier Business Compensation Plan

  17. Pingback: bathroom remodeling advice

  18. Hye Nilmeier

    An intriguing discussion is definitely worth comment. There’s no doubt that that you should write more about this issue, it might not be a taboo matter but typically people do not discuss these topics. To the next! Kind regards!!

  19. Noemi Feuerstein

    I intended to write you one tiny note to be able to thank you the moment again just for the stunning concepts you have shared on this page. This is really generous with people like you to grant unhampered precisely what most people would have made available as an electronic book to help make some money for their own end, especially given that you might have done it in case you considered necessary. Those basics also served to become fantastic way to be aware that other individuals have a similar desire just like mine to figure out way more in regard to this problem. Certainly there are many more pleasant opportunities in the future for those who read carefully your website.

  20. Pingback: beli vcc

  21. Pingback: Pre Work Screen

  22. Pingback: Vines

  23. Pingback: Embryo Donation Attorney

  24. check my site

    I just want to mention I’m very new to blogging and absolutely enjoyed you’re web-site. Almost certainly I’m planning to bookmark your blog post . You absolutely have outstanding stories. Thanks a lot for sharing with us your website.

Leave a Reply